Privacy Policy & Cookie Policy

PRIVACY POLICY

This " PRIVACY " page contains the privacy principles (hereafter, the " Privacy Policy ") implemented by Viparis Le Palais des Congrès de Paris, SAS with a capital of EUR 110,187,701.22, registered under the number 712 045 491 RCS Paris, having its registered office at 2 Place de la Porte Maillot 75853 Paris cedex 17 - Tel. +33 (0)1 40 68 22 22 (hereinafter, " Viparis ").

The purpose of the Privacy Policy is to inform Users (as defined below) of the means implemented by Viparis to ensure the security of the collection and processing of their personal data via the site operated by Viparis as data controller (hereinafter, the " Site ").

Viparis pays particular attention to the respectful treatment of the personal data of Users  of the Site and in this sense complies with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (known as " RGPD "), as well as the law  Law No. 2018-493 of June 20, 2018 relating to the protection of personal data, which amended Law No. 78-17 of January 6, 1978 relating to information technology, files and freedoms, (hereinafter, collectively the " Regulation "). 

It is understood that Viparis reserves the right to proceed with the modification of the Privacy Policy, in particular in the event of changes in the Data processing methods or in the applicable Regulations. To find out the latest version, the User is invited to consult the " Privacy "  page of the Site.

01- DEFINITIONS

The following defined words, beginning with a capital letter, taken indifferently in the singular or plural, shall have the following meaning: 

" Cookies ": has the meaning set forth in Section 10 of the Privacy Policy.

" Data ": means " any information relating to an identified or identifiable natural person (hereinafter referred to as " data subject ") ; is deemed to be an " identifiable natural person "a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity " (Article 4 GDPR).

" Privacy Policy ": refers to this document available in the " Privacy "  tab of the Viparis Site.

" Site ": refers to the Internet Site published and operated by Viparis as referenced in Article 3 of the Privacy Policy 

" Users ": refers to users (i) browsing  the Site 

01- WHO IS RESPONSIBLE FOR PROCESSING ?

Within the meaning of Article 4. 7) of the GDPR, the controller is the entity that determines the purposes and means of the processing.

In this respect, it is specified that Viparis is responsible for the processing of the Data collected via the Site and as listed below.

The contact details of the data controller are as follows: 

• Telephone number: +33 (0)1 40 68 22 22 ; 

• Postal Address: VIPARIS - 2 Place de la Porte Maillot 75853 Paris cedex 17

• Email address: dataprotection@viparis.com  

02- WHAT DATA IS COLLECTED AND HOW?

User Data may be collected during their use  of the Site, in the following ways:

It is also understood that, as part of the management of the exercise of your rights, under the conditions indicated in Article 9 of the Privacy Policy, Viparis is likely to collect your following Data: 

• name; 

• first name: 

  postal and/or email address ; 

  proof of identity (if applicable, in case of doubt about User's identity).

The Data marked with an asterisk (*) are mandatory for your request to be processed. In the event that the User does not wish to communicate the Data required and marked with an asterisk (*) for this purpose, it is specified that his request may not be processed. In this case, he/she is invited not to request the associated services.

04- WHAT ARE THE PURPOSES AND LEGAL BASIS OF THE PROCESSING ? 

The collection of the aforementioned Data is carried out for the following purposes and on the following grounds: 

The above purposes are exhaustive. Any third party purpose, in particular for commercial purposes without your consent, is excluded. 

05- WHO ARE THE RECIPIENTS OF DATA ? 

The recipients of your Data are: 

• Viparis, its internal teams (sales, marketing, financial services, IT and legal departments), subsidiaries and group members; 

   

• its subcontractors: 
  

• for Site hosting services (under the conditions indicated in Article 6 hereof) ; 

  
  

Viparis undertakes never to communicate your Data to a third party without your consent, notwithstanding the cases where their communication would respond to an explicit request from an authority and/or a state body in compliance with the legislation in force. 

Viparis has ensured in any event that its service providers and subcontractors comply with the Regulations. 

06- Where is the data hosted ? 

Viparis informs you that your Data is hosted at  the following provider: 

Viparis informs Users that Data is not transferred outside the European Economic Area.

07- How long will your Data be kept ?

The Data collected by Viparis is kept for a period that does not exceed the duration necessary for the purpose of the processing and the reasons for which they were collected, and in compliance with the legislation in force, namely: 

08- WHAT ARE VIPARIS' OBLIGATIONS ?

As the party responsible for the processing operations defined herein, Viparis undertakes to: 

• keep a register of the processing operations carried out via  the Site ; 

• implement all appropriate technical and organizational measures to ensure the security of the processing carried out via  its Site, to guarantee the protection of Users' rights and to meet the requirements of applicable   

• restrict access to your Data to persons strictly authorized for that purpose ; 

• have made its personnel aware of and trained them in the processing of Data, the provisions of the Regulations in force, and its consequences ; 

• never transfer your Data to a third party in any way whatsoever without having duly and previously informed you;
  

• guarantee all your rights of access, portability, deletion, rectification, opposition, limitation to your Collected Data, under the conditions imposed by the Regulation and as defined in Article 9 of the Privacy Policy ; 

• notify the competent control authority and yourself, if applicable, of the security breach presenting a high risk to your rights and freedoms within seventy-two (72) hours of the discovery of the breach, if required by the Regulations. For France, this is the Commission Nationale Informatique et Libertés ; 

• proceed to the deletion of your Data within the time limits indicated in Article 7 hereof.

  
  

09- WHAT ARE YOUR RIGHTS IN THE DATA AND HOW DO YOU EXERCISE THEM ? 

The User is informed of the fact that he/she has, within the limits of the applicable Regulations, with respect to the Data collected and processed by Viparis:

• a right of access (Article 15 of the RGPD); 

• a right of rectification (Article 16 of the RGPD); 

• a right to erasure (Article 17 of the GDPR);

• a right to restriction of processing (Article 18 of the GDPR);  

• a right to object (Article 21 of the GDPR); 

• a right to portability (Article 20 of the GDPR).

of/on his Data.

The User is furthermore specified the possibility to organize the fate of his Data after his death.

You may validly exercise your rights by writing an email to the Viparis Data Protection Officer, by email, at the specifically dedicated address: dataprotection@viparis.com  or by mail, to the address: VIPARIS - Service RGPD - A l'attention du DPO - 2 Place de la Porte Maillot 75853 Paris cedex 17.

For considerations of security and protection of the privacy of its Users, Viparis may request proof of your identity in case of reasonable doubt.

When exercising your rights, Viparis has a period of one (1) month from receipt of the request to respond, notwithstanding the possibility of extending this period in the event of particular complexity.

The User is hereby informed that he/she may, if he/she considers that his/her rights have not been respected, file a complaint with the CNIL by visiting the following link:https://www.cnil.fr/ for more information.

In addition, the User is duly informed that he/she may withdraw his/her consent at any time when it has been requested, by sending his/her request by email or by mail to the addresses indicated supra. As soon as his consent is withdrawn, the User is duly informed that he may no longer be able to use the Viparis functionalities and/or services for which his collection is essential. 

Finally, the User is duly informed that he may unsubscribe at any time from the mailing list of the various Viparis newsletters by clicking on the corresponding tab indicated in the newsletter messages, or by mail or email to the above addresses.

10- WHAT IS THE COOKIES ? 

A Cookie constitutes a small text file placed on the User's terminal when he or she browses the  Site in order to recognize the terminal concerned each time the latter accesses digital content containing Cookies from the same issuer.

The list of the Site's Cookies , how long they are kept, and how they can be set is indicated in the cookies banner

In general, the User is informed that the following categories of Cookies are likely to be placed on  the Site: 

• Cookies allowing the proper functioning  of the Site and  its permanent improvement ; 

• Cookies allowing the elaboration of statistics allowing to improve the functioning  of the Site, to proceed to an analysis of  its frequentation, to determine the most consulted modules and the levels of activity of the Site; 

• Cookies that enable the improvement of the contents  of the Site according to the needs and tastes of the Users, their language preference, recognition of their terminal, for the purpose of proposing adapted contents ; 

  Geolocation Cookies, for the purpose of [proposing recommendations to the users of the application during their travels within the premises  of the Site. The in-situ sites offer visitors to Viparis locations the opportunity to discover the services and advantages associated with a location. Thus, these mini-sites are accessible after connecting to the wifi network offered on site and present the different restaurants and stores in the vicinity, maps of the different floors, how to access and exit the place, news and other practical information.

• Cookies to ensure constant security  of the Site, report malfunctions that may occur ; 

• Targeted advertising Cookies, if the User has expressly consented to this ; 

• Cookies for sharing content on social networks.

Cookies that are strictly necessary for the provision of communication services expressly requested by the User or that facilitate the transmission of communication by electronic means do not require the collection of his/her consent. However, the User may set them directly from his browser under the conditions indicated below.

When you browse  our Site, a Cookie banner appears on your browser page: 

• containing the purposes of placing Cookies ; 

• allowing you to refuse them all (notwithstanding Cookies not requiring the collection of your consent as indicated supra) ; 

• allowing you to accept them all ; 

• allowing you to continue browsing without accepting them ; 

• allowing you to set them up.
  

Viparis informs the User to call upon the service provider ONETRUST for the parameterization of your Data collected via the placement of Cookies. 

You may choose not to communicate certain information and/or prevent the automatic collection of Data via Cookies (with the exception of essential Cookies) being specified that this choice is likely:

• prevent the use  of the Site and/or the services offered by Viparis, when the collection of certain Data is technically necessary to access  the Site or to ensure optimal use of it;

• prevent you from accessing the services offered and implemented by Viparis.

Finally, you can validly set your Cookies via our browser in the following manner:

• For Mozilla Firefox: choose the "tool" menu then "Options" / Click on the "Privacy" icon / Locate the "cookie" menu and select the desired options ; 

• For Microsoft Internet Explorer: choose the "Tools" menu then "Internet Options" / click on the "Privacy" tab / select the desired level with the cursor ; 

• For Opera and later versions: choose the menu "File"> "Preferences"/"Privacy" ; 

  For Safari: choose the menu "Edit" >  "Preferences"/"Security. " Click on "Show Cookies" and select the relevant cookies then click on "Delete" / "Done" ; 

• For Google Chrome: Click on " Tools "> Options "   Advanced options ", "Privacy", "Show cookies" then delete the files concerned. Finally, click on "Close".

  
  

You can also browse  our Site in private browsing.

11- CONTACT US ! 

For any questions regarding the collection or processing of your Data, please feel free to contact us: 

• by email, at: dataprotection@viparis.com ; 

• By mail, to:  VIPARIS - Service RGPD - For the attention of the DPO - 2 Place de la Porte Maillot 75853 Paris cedex 17 ; 

  By phone, at +33 (0)1 40 68 22 22

Any questions will always be kindly received ! 

COOKIE POLICY

Updated June 06, 2022

INTRODUCTION

1- What is a Cookie?

In accordance with the deliberation of the Commission Nationale de l'Informatique et des Libertés n°2013-378 of December 5, 2013, the notion of cookie covers all non-executable text files, tracers, web beacons and other technologies, such as transparent GIFs, clear GIFs or web-bug (hereinafter referred to as "Cookies"), deposited by the companies of the VIPARIS Group (hereinafter referred to as "We" or "VIPARIS Group companies", as referred to in the legal notices of the VIPARIS websites and/or the TOS) or by Third Parties (advertiser, partner, third-party companies, advertising agencies, etc., hereinafter "Third Parties") subject to your consent, when you consult our websites, mobile applications, our content or when an advertisement is displayed (hereinafter our "Services").

2 - Why are cookies present on our Services? 

Cookies are likely to allow us:

- to ensure the proper functioning of our Services,

- to facilitate your browsing,

- to remember information relating to a form you have already filled out (example: registration or access to your account) or relating to products, services or relating to our Services (example: content consulted, etc.),

- to personalize our content and advertisements based on your interests, 

- to count the number of terminals accessing our Services,

- to compile traffic statistics.

Cookies may also be included in the advertising spaces of our Services, in particular by Third Parties.

I- ACCEPTANCE AND MODIFICATION OF THE COOKIE POLICY

The VIPARIS Group may modify all or part of this policy relating to cookies at any time and without prior notice, but subject to specific mention, on the services published by the VIPARIS Group companies.

II- WHO DEPOSITS COOKIES?

Subject to your acceptance and choice of configuration of your terminal (computer, tablet, Smartphone etc.) and/or your browser, when you access our Services Cookies may be deposited by (i) the companies of the VIPARIS Group and/or (ii) Third Parties. In this case, since we cannot control the deposit of these Cookies, we invite you to consult the personal data protection and cookie policies of the said Third Parties and to become aware of the purposes of use, particularly advertising, and of the navigation information collected.

III- HOW LONG ARE COOKIES RETAINED?

Cookies are kept for a maximum of thirteen months from the date they are deposited on your terminal. At the end of this period, your consent will again be required.

IV- THE DIFFERENT COOKIES SUBJECT TO DEPOSIT

1) Cookies present on your Browser

Subject to your acceptance and the configuration of your browser, Cookies may be installed on your terminal when you access our Services, in particular:

Functionality Cookies, Preference Cookies and Flash Cookies: these Cookies are likely to be deposited by Us and/or by Third Parties and allow:

• access to browser and/or terminal setting information, in particular for display resolution, language, security settings, etc. ;

• to improve your browsing comfort to ensure optimal use;

• to enjoy audio and video playback of content on our Services

• to allow personalization of your browsing and to remember your preferences in order to adapt the presentation of our Services.

User Session Cookies: user session cookies store information that you have duly filled in using our forms when you register for one of our Services. These technologies allow us to recognize you as soon as you log in to one of our Services and access your personal space, such as your VIPARIS account.

Advertising Cookies: advertising Cookies, which may be present in our advertising spaces, are deposited by Us and/or by Third Parties. They allow Us to adapt the content and advertisements offered to you on our Services according to your interests, your terminal, your browsing (on our Services or on other websites depositing similar Cookies), your location data (provided that you have consented to it) or personal data that you may have provided.

Audience measurement and analytical Cookies: companies in the VIPARIS Group and/or Third Parties are likely to deposit audience measurement Cookies in order to establish statistics on the number of visits and the use of our Services. Statistics on traffic, display, advertising on our advertising spaces and user interaction with these spaces may thus be produced.

Sharing Cookies via social networks: Cookies are likely to be deposited on your terminal (computer, tablet, Smartphone etc.) by Third Parties, in particular by social network sites (e.g. Facebook button). These allow social network sites to track your browsing on our Services, in particular when your account with the social network concerned is activated on your terminal (open session) during your browsing.

Web Beacons and Similar Technologies: web beacons and similar technologies may be deposited by Us to track the use of our Services, including to improve your experience, provide you with content customized to your interests, and understand whether users are reading emails and clicking on links in our messages so that we can distribute relevant content and offers. They may also be deposited by Third Parties to collect certain information, such as your browser type and the web page you visited before arriving at our Services, for auditing, research purposes, and to report information about our Services and advertisements viewed on our Services.

2) Cookies deposited exclusively on your mobile Terminal 

Subject to your acceptance and the configuration of your mobile terminal, Cookies are likely to be installed on your terminal when you access our Services via our applications, in particular:

Cookies that collect data specifically related to your mobile terminal  (mobile device, laptop, tablet, etc.) such as: the model of your phone, the version of your operating system, connectivity, the name and version of the application used. These Cookies may be deposited by Us and/or by Third Parties and this data is necessary for the proper functioning of our applications in order to provide you with a Service adapted to the technical characteristics of your device and to measure the audience of our applications. In addition, Cookies may be deposited by Us and/or by Third Parties, subject to your consent, in order to identify the physical location of your mobile device (geolocation) to  be able to inform you of offers that may be of interest to you and improve your experience on the mobile application.

Advertising Cookies: Cookies to collect data in order to provide you with a Service and offers tailored to your preferences and browsing are likely to be deposited by Us and by Third Parties.

V- CONSENT

1) Acceptance of Cookies

The deposition of a Cookie requires your prior consent. You can accept or refuse the deposit of a Cookie at any time, or modify your choices, notably by configuring your browser. We inform you that by continuing your navigation on our Services (in particular by means of a scrolling action) you accept the deposit of Cookies on your terminal by Us and/or by Third Parties.

2) Deactivation of Cookies

You have the option of refusing the deposit of Cookies on your terminal. However, we would like to inform you that the complete rejection of Cookies may prevent you from taking full advantage of the features of our Services. Thus, we decline all responsibility concerning the consequences related to possible malfunctions of our Services resulting from the impossibility for us to record or consult the Cookies necessary for the functioning of the Services and that you would have refused or deleted.

 There are different ways to disable Cookies, including:

2.1)   The configuration of your terminals and your browser

The configuration of your browser

 You have the possibility to configure your browser in order to disable the deposit of Cookies. For your information, the configuration of each browser is different. You should consult the conditions of your browser to determine how to modify your consent to the deposit of Cookies.

To help you with the configuration, you can consult the specific help page for the browser you are using:

• Microsoft Internet Explorer: http://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-cookies 

• Google Chrome:  http://support.google.com/chrome/bin/answer.py?hl=en&hlrm=en&answer=95</span> 

• Safari: https://support.apple.com/kb/PH21411?viewlocale=fr_FR&locale=en_FR</span>

• Safari iPhone / iPad:  https://support.apple.com/fr-fr/HT201265</span> 

• Firefox: http://support.mozilla.org/en/kb/Activate%20and%20d%C3%A9disable%20the%20cookies</span

• Opera:  http://help.opera.com/Windows/10.20/fr/cookies.html</span> 

Some browsers also offer a "Do not Track" option.

The configuration of your terminals

You have the possibility of modifying the authorizations given when downloading VIPARIS applications (example: microphone, position etc.) by accessing the settings of VIPARIS mobile applications, accessible from the settings of your mobile device/terminal.

2.2) Deactivation of third-party Cookies

Deactivation via "Your on line choices": the site http://www.youronlinechoices.com set up by the European Digital Advertising Alliance (EDAA) association of advertising professionals, allows you to accept or refuse the Cookies used by the companies registered on this site when you visit their services. 

Refusing Cookies will not prevent the display of advertising on our Services. However, this refusal may prevent you from accessing our Services in optimal conditions and prevent the adaptation of our content to your terminal's browsing data.

Disabling Sharing Cookies via Social Networks: to change your settings in relation to Sharing Cookies via Social Networks, we invite you to visit the following addresses:

• Facebook: https://www.facebook.com/policies/cookies/   

• Twitter: https://support.twitter.com/articles/20171379#  

• Google+: https://support.google.com/accounts/answer/61416?hl=en 

Disabling Measurement and Audience Cookies: to change your settings in relation to Audience Measurement and Statistics Cookies, we invite you to visit the following addresses:

• Fathom Analytics:  https://usefathom.com/docs 

It is noted that this is not an exhaustive list.

For practical advice on these options and on how to delete Cookies files stored in your Terminal, depending on the browser you use, we invite you to consult the "Your traces" section of the site of the  CNIL (Commission Nationale de l'Informatique et des Libertés): http://www.cnil.fr/vos-droits/vos-traces/

For any questions or issues regarding our Cookies Policy, please contact us via the following email address dataprotection@viparis.com. 

Privacy policy last updated: 06 June 2022